COMPANY (CLIENT): It is a client to whom we are going to implement SAP. It represents a corporate group. It is the highest organizational unit in the enterprise structure.
One company can have as many company codes but one company code can only be linked with one Company. So the relationship between them is one to many.
T-Code: OX15
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Define Company
Steps to follow:
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Define Company
Steps to follow:
1. Click on New Entries on the application toolbar
2. Add details of your Company in it.
3. After adding all the information, Save the details by pressing Ctrl+s.
COMPANY CODE: It is a legal and independent accounting entity. It is a subsidiary of the company. We can create balance sheets and Profit and Loss statements at this level. It is assigned to Company.
T-Code: OX02
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Edit, Copy, Delete, Check Company Code -> Edit Company Code data
Steps to Follow:
2. Add details of your Company in it.
3. After adding all the information, Save the details by pressing Ctrl+s.
COMPANY CODE: It is a legal and independent accounting entity. It is a subsidiary of the company. We can create balance sheets and Profit and Loss statements at this level. It is assigned to Company.
T-Code: OX02
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Edit, Copy, Delete, Check Company Code -> Edit Company Code data
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your company code.
3. Enter the Company Code name.
4. Add the City, Country, Currency and Language.
2. Enter the 4 digits alphanumeric key to represent your company code.
3. Enter the Company Code name.
4. Add the City, Country, Currency and Language.
5. Press Ctrl+s, an Edit address screen will pop up.
6. Fill in all the necessary details and save your data.
PLANT: It is a geographical area where we manufacture or kept goods and services. From the material management point of view, it is a location where the material stock is kept. But from sales and distribution point of view, it is a location from which materials and services are distributed to the customer.
A company code can have many plants. So we assigned a plant to the company code. A plant can also be assigned to the sales organization and distribution channel of a different company code. This is done in the case of inter-company sales.
T-Code: OX10
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Logistics – General -> Define, Copy, Delete, Check Plant -> Define Plant
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Plant.
3. Fill in the details.
4. Press Ctrl+s, an Edit address screen will pop up.
5. Fill in all the necessary details and save your data.
STORAGE LOCATION: It is a sub-location in a plant. It is the place where stocks are physically kept within a plant. Physical inventories are carried out at storage location level. There may be one or more storage locations within a plant. It is assigned to Plant.
T-Code: OX09
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Plant.
3. Fill in the details.
4. Press Ctrl+s, an Edit address screen will pop up.
5. Fill in all the necessary details and save your data.
STORAGE LOCATION: It is a sub-location in a plant. It is the place where stocks are physically kept within a plant. Physical inventories are carried out at storage location level. There may be one or more storage locations within a plant. It is assigned to Plant.
T-Code: OX09
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Material Management -> Maintain Storage Location
Steps to Follow:
1. Specify the name of the plant in the Work area field. (It is an assignment of storage location with plant)
2. Press Enter to continue.
Steps to Follow:
1. Specify the name of the plant in the Work area field. (It is an assignment of storage location with plant)
2. Press Enter to continue.
4. Enter the 4 digits alphanumeric key to represent your Storage Location.
5. Fill in the description and save your data.
Shipping Point: It is the highest-level organizational unit of shipping that controls your shipping activities. All type of deliveries takes place from the shipping point. It is assigned to one or more plants.
T-Code: OVXD
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Logistics Execution-> Define, Copy, Delete, Check shipping point-> Define Shipping point
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Shipping point.
3. Fill in the details.
Note:
Factory Calendar: In this, we maintain a calendar which defines public holidays, working days for this shipping point.Working Times: It defines the shift hours.
Determine Time: In this, we define the loading and Picking and Packing time for our shipping point. It means how much we gonna need for loading and picking and packing the goods.
4. Press Ctrl+s, an Edit address screen will pop up.
5. Fill in all the necessary details and save your data.
Sales Organization: It is responsible for selling and distribute products and service. It defines the terms of sale. It is assigned to company code. A company code can have many sales organization. So the relationship between Company code and Sales organization is One to many.
It is further assigned to the plant. A sales organization do business with other company codes plants also. This is an Inter-company sale scenario where one plant which is under different company code provides products and services to sales organization which is under another company code. We will discuss this scenario in Inter-Company sales Process.
T-Code: OVX5
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, Copy, Delete, Check Sales Organization -> Define Sales Organization
Steps to Follow:
5. Fill in all the necessary details and save your data.
Sales Organization: It is responsible for selling and distribute products and service. It defines the terms of sale. It is assigned to company code. A company code can have many sales organization. So the relationship between Company code and Sales organization is One to many.
It is further assigned to the plant. A sales organization do business with other company codes plants also. This is an Inter-company sale scenario where one plant which is under different company code provides products and services to sales organization which is under another company code. We will discuss this scenario in Inter-Company sales Process.
T-Code: OVX5
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, Copy, Delete, Check Sales Organization -> Define Sales Organization
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Sales Organization.
3. Enter your Sales Organization name.
4. Enter your Statistics Currency, Sales Org. Calendar and check Rebate proc. active (if you want to activate Rebate process for your Customer or product).
5. Press Ctrl+s, an Edit address screen will pop up.Enter the Sales Organization name.
6. Fill in all the necessary details and save your data.
2. Enter the 4 digits alphanumeric key to represent your Sales Organization.
3. Enter your Sales Organization name.
4. Enter your Statistics Currency, Sales Org. Calendar and check Rebate proc. active (if you want to activate Rebate process for your Customer or product).
5. Press Ctrl+s, an Edit address screen will pop up.Enter the Sales Organization name.
6. Fill in all the necessary details and save your data.
Distribution Channel: It is a mean through which product and services reach to the customer. It represents strategies to distribute goods and/or services to the customer. It is assigned to the sales organization. A sales organization can have many Distribution channels and a distribution channel can have many sales organization. So the relationship between them is many to many.
T-Code: OVX1
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, Copy, Delete, Check Distribution channel-> Define Distribution channel
Steps to Follow:
T-Code: OVX1
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, Copy, Delete, Check Distribution channel-> Define Distribution channel
Steps to Follow:
1. Click on New Entries.
2. Enter the 2 digits alphanumeric key to represent your Distribution channel.
3. Enter the name of Distribution channel.
4. Save your data.
Division: It is used to represent a wide range spectrum of products. It is assigned to the sales organization. One sales organization can have many divisions and a division can be assigned to many sales organization. So, the relationship between sales organization and division is many to many.
T-Code: OVX8
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Logistics - General -> Define, Copy, Delete, Check Division-> Define Division
Steps to Follow:
1. Click on New Entries.
2. Enter the 2 digits alphanumeric key to represent your Division.
3. Enter the name of Division.
4. Save your data.
Sales Area: It is a combination of the Sales organization, Distribution channel and Division. It can belong to only one company code.
T-Code: OVXG
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Assignment-> Sales and Distribution -> Setup Sales Area
Steps to Follow:
1. Press Ctrl+f to find your sales organization.
2. Double click on your sales organization.
3. Select Distribution Channel pop-up screen will appear.
4.Choose the distribution channels you want to assign to your sales organization.
5. Now double click on your distribution channel.
6. Select Division screen will pop up.
7. Choose the divisions you want to assign to your distribution channel.
8. Save your data
2. Double click on your sales organization.
3. Select Distribution Channel pop-up screen will appear.
4.Choose the distribution channels you want to assign to your sales organization.
5. Now double click on your distribution channel.
6. Select Division screen will pop up.
7. Choose the divisions you want to assign to your distribution channel.
8. Save your data
Sales Office: It is defined as a physical location (for example, a branch office) that has responsibility for the sale of certain products or services within a given geographical area. It is assigned to the sales area. A sales area can have many sales offices.
T-Code: OVX1
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Maintain Sales Office
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Sales Office.
3. Enter the Description of the Sales office.
4. Press Ctrl+s, an Edit address screen will pop up.
5. Maintain the sales office address and contact information.
6. Save your data.
T-Code: OVX1
Navigation Path: SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Maintain Sales Office
Steps to Follow:
1. Click on New Entries.
2. Enter the 4 digits alphanumeric key to represent your Sales Office.
3. Enter the Description of the Sales office.
4. Press Ctrl+s, an Edit address screen will pop up.
5. Maintain the sales office address and contact information.
6. Save your data.
Sales Group: It is a group of salespeople who are responsible for processing sales of certain products or services. By using sales groups you can designate different areas of responsibility within a sales office and also can be used for reporting purposes. It is assigned to the sales office. A sales office can have any sales group.
T-Code: OVX4
Navigation Path:SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Maintain Sales Group
Steps to Follow:
1. Click on New Entries.
2. Enter the 3 digits alphanumeric key to represent your Sales group.
3. Enter the description of the Sales group.
4. Save your data.
T-Code: OVX4
Navigation Path:SPRO -> IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Maintain Sales Group
Steps to Follow:
1. Click on New Entries.
2. Enter the 3 digits alphanumeric key to represent your Sales group.
3. Enter the description of the Sales group.
4. Save your data.
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